Privacy Policy

Who we are

Our website address is: https://hardium.co.uk.

✅ PRIVACY POLICY – HARDIUM LTD

Last updated: 26 November 2025

1. Who We Are

Hardium Ltd (“we”, “us”, “our”) is a UK-based engineering consultancy specialising in nuclear and high-hazard advisory services.

Company Name: Hardium Ltd
Registered in: England & Wales
Company Number: 16854000
Registered Office: 24 The Grange, Whitley Bay, North Tyneside, NE25 9NF, UK
Email: contact@hardium.co.uk

We are a Data Controller for the limited personal information we collect.

2. What Information We Collect

We only collect the minimum personal data required to operate our business.

Information you provide directly

  • Name
  • Email address
  • Phone number
  • Information contained in your messages or attached documents

This occurs when you:

  • Contact us via email
  • Use our contact form
  • Engage with us professionally

Information collected automatically (minimal)

Hardium does not currently use analytics cookies or tracking technologies.
We only collect:

  • Basic server logs (IP address, browser type, date/time)
  • Security logs to protect the site from attacks

These are anonymous unless linked to illegal activity.

3. Cookies and Tracking Technologies

Non-essential cookies

We do not currently use:

  • Google Analytics
  • Marketing cookies
  • Advertising trackers
  • Social media pixels

Essential cookies

The website may use essential cookies required for:

  • Security
  • Functional operation of the site
  • Contact form processing

These cannot be disabled as they are required for the website to function.

If in future we introduce analytics, marketing tools, or similar, this policy will be updated and a cookie banner will be presented as required by UK PECR regulations.

4. How We Use Your Information

We use your information only for legitimate business purposes, including:

  • Responding to enquiries
  • Communicating with you about services
  • Carrying out consultancy work you request
  • Maintaining internal administrative records
  • Meeting legal, security, and regulatory obligations

We do not:

  • Sell personal data
  • Share personal data for marketing
  • Use automated decision-making
  • Profile visitors for advertising
  • Add your details to marketing lists

5. Legal Basis for Processing (UK GDPR)

We rely on the following legal bases:

Legitimate Interests

To respond to enquiries, communicate with clients, and operate our business.

Contract

Where processing is necessary to deliver consulting services you have requested.

Legal Obligation

To comply with financial, tax, regulatory, or security requirements.

6. How We Store and Protect Data

We take appropriate technical and organisational measures to keep your data secure.

Your data may be stored in:

  • Microsoft 365 (UK/EU compliant)
  • Secure email archives
  • Encrypted backups
  • Locally encrypted business devices

We do not store client data on public cloud services outside the UK/EU unless they are fully compliant with UK GDPR safeguards.

Access is limited to authorised personnel within Hardium Ltd.

7. Data Sharing

We only share your information when required:

Service Providers

(e.g., Microsoft 365 email hosting)

All providers are GDPR-compliant.

Legal or Regulatory Obligations

We may share information if required to comply with:

  • UK law enforcement
  • Court orders
  • Regulatory bodies
  • Security-sensitive compliance processes

We do not transfer personal data outside the UK unless appropriate safeguards are in place.

8. Data Retention

We retain personal information only for as long as necessary:

  • Enquiries: typically up to 12 months
  • Client records: up to 7 years for tax/legal purposes
  • Security logs: up to 12 months

After this data is securely deleted or anonymised.

9. Your Rights (UK GDPR)

You have the right to:

  • Access your data
  • Correct inaccurate data
  • Request deletion (where applicable)
  • Object to processing
  • Request restriction of processing
  • Request data portability
  • Withdraw consent (if consent is ever used)

To exercise your rights, contact:
contact@hardium.co.uk

10. Third Party Links

Our website may link to external sites.
We are not responsible for the privacy practices of those websites.

11. Changes to This Policy

Any updates to this Privacy Policy will be published on this page with a new “Last Updated” date.

12. Contact Us

For privacy-related questions or requests:

Email: contact@hardium.co.uk
Address: 24 The Grange, NE25 9NF, UK
Company: Hardium Ltd

You may also contact the UK Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data.

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